How to train employees to track working time

How to train employees to track working time

In different parts of the world, it is legal to monitor the working time of employees. For example, under federal laws mandated by the Fair Labor Standards Act (FLSA) in the United States, employers must record their employee's records each hour, the number of hours they log on each day and during the workweek, the date and time the workweek begins, the hourly wage rate, regular income, They must have records showing their overtime earnings and overtime hours.

The law requires employers to keep a three-year record of each employee's hours worked. As a result, business owners use employee monitoring software to track the exact number of hours worked by each hour of employees to get accurate pay for the time they work. However, employee time tracking is crucial to any successful business.

How Do You Train Employees to Track Working Time?

There are several ways an employer can use to train their team to track working hours. The suggestions below will train your employees to keep track of time like a well-oiled machine.

Integrate Time Tracking into Workflows

An employee will likely monitor uptime after being included in their current workflow. Also, encourage your team to use time-tracking apps and screen-monitoring tools to track time as seamlessly as possible.

Explain the Importance of Time Tracking

All you have to do is explain to your employees why they need to track their working hours. It helps if you educate them more on the value of time tracking in business, which may motivate them to start doing it themselves.

Make Sure You Join Your Team

Be sure to set your expectations and make them clear to your employees. Then set up a system to make the start of time tracking as smooth as possible. Inform your team of all the options they have when it comes to time tracking.

Make Time Tracking An Exciting Experience.

Employees can be motivated to pursue something they love. You can use data to improve their lives and give them incentives for great viewing habits. Not only will this create a positive experience for them, but it will equally motivate them to better track their study time.

Why Should You Track Employee Hours?

The Covid-19 pandemic has changed many things, including the way we do and work. The self-employment industry is booming and it seems that working from home is starting to take off. This trend seems sinister as it will cause a productivity disaster for many businesses.

However, simple solutions like time tracking can withstand the blow. The following paragraphs will show you why you should monitor your employee's working time.


Helps Projects Stay Profitable

Each project consists of a certain number of hours, and each hour is costly depending on how much you pay the people who do the work. For your business to survive, you need to make sure that the total price you receive from the client is higher than the cost of doing a business project. However, the only way to understand your exact costs is to determine how many hours it took to complete the project. Therefore, time tracking is needed.


Useful for Billing Customers

Time tracking is vital for billing customers hourly. Instead of estimating your employee's working time, it is necessary to track it. Use time tracking apps to know how many hours it takes to complete a given task and how much to charge customers to avoid overcharging or selling your services.

Improves Your Pricing

Time tracking allows both CEOs and employees to build a library of previous projects. Using reliable time tracking tools like MonitUp will help both employers and their employees determine how many hours have gone into past projects and how long each previous project took to complete, as well as how much money it has cost their company. As a result, business owners can understand whether their business has made or lost money on previous projects.


Creating a Record of Your Work

Time tracking provides a record of exactly what your team is working on, and this record proves useful in many situations. Sometimes clients will want a detailed explanation of why a particular project took so long. They want reassurance that the time they pay is worth the value they have.

How Can I Monitor My Employees' Working Time Remotely?

MonitUp is a time tracking app that many business experts recommend to remotely monitor employees' working time. Pricing for this employee monitoring software starts at $4.99 per month for each user. MonitUp comes with an employee database, offline time, automatic time capture, tracking, online time tracking, per-project time reporting, and timesheet management.

Also, this software provides online support, business hours support, and even a free version. MonitUp is available as software for Windows, Mac, SaaS, and Linux.

How Can I Explain to an Employee That I Have Not Been Spyed?

Employers can show their employees that they are not spying through transparent management. Well ; You have to explain to your employees what you are watching and why. Show them the results of monitoring and let them provide feedback. More importantly, provide a system where they can appeal decisions about their careers affected by the data collected.

That way, they'll feel more confident that you're not spying on them. Also, employers can go the extra mile by asking their employees to install anti-malware and anti-spyware apps to detect tracking on their windows, Mac, iOS, and Android devices.

A Few Ways to Convince an Employee to Track Their Working Time

Sometimes it's not easy to convince your employees to keep track of how much time they devote to their work. However, there are several ways to get them to do otherwise.

#1. Lead by Example

It is true that in the long run, leading by example is worth it. Track your working hours in the same way as your employees. Work with them through any hourly monitoring procedures you plan to implement and deal with any issues with your chosen medium with empathy.

#2. Enforce Your Policies

If your employees find it difficult to keep track of work time themselves, work with such employees to get used to your new system. Also, do not withhold payment from someone who is not using your new system to track working hours to enforce your policies. However, be prepared to take precautions for any employee who plays games by systematically wasting their time.

#3. Keep Things Easy

When trying to persuade an employee to keep track of time, ask them to stick to their schedule and let them do so in a universally available way. Again, make sure you don't over complicate the time tracking process. Design a simple template to share with your team.

#4. Accept Helpful Feedback

If one of your employees reports any problems with the environment you've placed, listen to them and accept their applicable feedback. Then do your best to respond to their needs. Also, make sure you are adaptable to your expectations and willing to work with the new system throughout and after its integration, as no system will work as planned right off the bat.


Finally, employee productivity software can increase the productivity of any business. So if you want to make smarter decisions about how you charge, how you plan your team and run your project, or how you can scale your business and increase profits, quickly sign up for MonitUp at an affordable price.

Examine the working styles of your teammates, increase your company's productivity.